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Portfolio Manager PMO, Business Transformation in Chicago,US at Stericycle

Date Posted: 2/13/2018

Job Snapshot

Job Description

The Business Transformation and Strategy organization is an enterprise shared service and supports all businesses and corporate functions globally, providing oversight and management for resources, schedules, financials, and adhere to planned milestones throughout the full project development life cycle. This position will lead and manage multiple portfolios, which will support multiple business units.
This role will manage and lead a large and complex deliverables including management of issues, risks and project change requests to ensure successful and on-time project delivery. This program is critical to the future state of Stericycle’s global business process improvement, information technology strategy, and future state operating model.
This role has the authority to run the project on a day-to-day basis. Verify that the project produces the required deliverables of quality, within the specified constraints of time and cost and to achieve the potential benefits defined in the business case. Additionally, this role will lead a team of ~3 FTE’s, with responsibilities for tracking overall Transformation projects, value creation, costs, and performance metrics, KPI’s.

Key Job Activities:
1) Lead team of ~3 FTE’s to effectively manage a portfolio of complex Transformation initiatives that span one or multiple lines of business, and/or support functions
2) Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
3) Manage multiple interdependent projects. Oversees all aspects of assigned programs through project lifecycles to ensure completion within the defined scope, quality, time and cost constraints. Ensures accurate allocations of resources throughout the program.
4) Leads multi-disciplinary teams, composed of various levels of personnel, and vendors to create and deploy successful programs
5) Provide leadership and work collaboratively with project stakeholders to develop a comprehensive program plan based on approved funding.
6) Partner with project managers to perform Project Planning. Oversee the creation /build/updating of project schedules, project charters, project plans, status reports, and work breakdown structures.
7) Program and project plans will include: Scope, Schedule, Cost, Quality, Organization and Communications, Staffing, Risk and Issue Management, Test, Configuration, and Change Management.
1) Perform Program and project Scope Management: effectively manage project work within the stated scope.
2) Perform Quality Management: manage assigned programs, projects and subprojects / work efforts using appropriate rigor of designated delivery method (agile or waterfall).
3) Perform Project Cost Management utilizing the company’s financial forecasting process.
4) Manage Estimated Time to Complete tasks (ETCs) and reconcile based on PMO guidelines.
5) Perform Issue & Risk Management: follow Stericycle tools and methodologies to create RAID logs (Risk, Action, Issue, and Decision).
6) Perform Communication Management: create / implement project organization and communication plans which enable the project team to effectively work together to meet project objectives.
7) Perform Meeting Management: prepare meeting agendas and meeting minutes, distribute meeting documentation, and maintain and monitor action item listings as necessary. Facilitate and lead meetings and steering committee meetings by being well-prepared and adhering to topic
8) Prepare and present program progress, risks/issues and status updates to Executive and Senior leadership

Job Requirements

Education and Experience required (including certifications and/or software requirements for the position):
• 10+ years direct work experience in project management capacity, leading large and complex pro-jects
• 5+ years of project management experience, including tracking and planning projects
• 5+ years of experience working with business stakeholders within a cross-functional matrix environment
• Bachelor's degree in the field of computer science, business administration, information systems or related field.
• Strong organizational skills, with proven experience prioritizing work and coordinating several pro-jects at one time.
• Soft skills to include: proactive, future-thinking, strategic, accountable, collaborative, manages ambiguity, strong planning & prioritization experience
• Intellectual curiosity and passion for problem-solving
• High energy, ability to prioritize and has a desire to work in a results-oriented, fast growth environment
• ERP implementation experience required, SAP experience a plus

Key Competencies
• Build Vision and Strategy: Creates robust strategies for the function/organization that are aligned with Company vision and direction. Reduces complex issues to clear, understandable courses of action. Creates initiatives to reshape the organizations program management maturity over the mid-to-long term.
• Balances Immediate and Long-Term Priorities: Seeks to meet critical objectives while considering the impact of those decisions and activities on the ability to achieve long-term goals.
• Delivers Results: Focuses on the critical few objectives that add the most value and channels own and others' energy to consistently deliver results that meet or exceed expectations.
• Imports and Exports Good Ideas: Relentlessly seeks, shares and adopts ideas and best practices in and outside the Company and embraces change introduced by others.
• Develops and Inspires Others: Builds and maintains relationships that motivate, guide, and/or reinforce the performance of others toward goal accomplishments. Develops self and others to improve performance in current role and to prepare for future roles; seeks and provides feedback and coaching to enhance performance.

Technical and Functional Skills:
• Proven ability to provide program level oversight that ensures that all projects are delivered on-time, within budget and to an agreed quality level.
• Must possess extensive knowledge and expertise in project and program management as well as portfolio management methodologies and tools.
• Must have exceptional understanding of business fundamentals, able to work with all levels of business leaders director through C-level.
• Ability to conduct program and project post mortems to drive continual improvement of the project management process.
• Ability to facilitate relations between business groups and technology departments
• Ability to enable prioritization across the many cross functional teams and team members’ projects, lead within a matrix.
• Value Proposition: Knowledge of procedures used to demonstrate the benefits (e.g., financial) of an IT solution.
• Application Development Methodology: Understanding of the standard application development methods covering the full development lifecycle (e.g., project preparation, analysis, design, development, testing, deployment and support) to ensure solution quality and consistency of process.
• Financial Management: Ability to manage program and project budgets within a narrow tolerance range..

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