Title:  Accounts Payable Associate

About Us:

Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one’s identity.

Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way.

This role is a hybrid schedule requiring the person to be onsite at our Bannockburn location 3 days a week.

Position Purpose:

This role and the Accounts Payable Payment Team is responsible for creating, managing, and approving all N.A. payment runs including validating correct payment info and payment terms as needed including managing vendor virtual credit card payment platform.  This includes following all SOX controls to ensure accurate and timely payments sent.  Payment Team tasks include assisting suppliers with remittance and payment info, 1099 report filing, functional and technical support, working with other internal departments for coordination on tasks and projects, and providing support to internal and external customers for vendor payment data. SME for payment data and reporting.

Key Job Activities:

• Support creation of and maintenance (changes) of payment proposals using SAP and AX. Shepherding the payment proposal process and troubleshooting when needed. Closely following established controls around approval and verification of vendor payment data.
• Maintain & support Accounting and Treasury control procedures around manual payment reconciliations and escheatment reporting.  Responsibilities will include training, document processes, support customers with accounts payable question other accounts payable related activities.
• Analyzing payment auto runs for accuracy and rejecting/reversing payments, invoices as needed, including working with AP support team to coordinate Coupa and S4 data aligns.
• Responsibilities also include supporting reconciliation of more complex vendor statements and trouble-shooting problem accounts working with cross functional teams as needed.
• Main point of contact to provide support to internal and external stakeholders for ad hoc projects that support any vendor related initiatives or initiatives that support the company with enhancing vendor experience and/or support enhanced controls. 
• First point of contact to vendors for questions, support, and issues around payments.
• Build relationships and work closely with the SET team. Understand and validate vendor data and needs of the vendors for valid method of payment and terms. Ensuring quality of data by working with stakeholders and SET.
• This role helps ensure all related processes are documented and updated as changes are made to these processes.
• Support continuous process improvement as well as assist in maintaining a strong control environment by reviewing processes on a regular basis and providing suggestions for enhancements. This will also include cross training amongst team members onsite or outsourced.
• Review and action AP aging reviews as needed. EG: Debit balance reviews for refunds.
• Work in S4 to manage invoices/payments as needed.  EG: block invoice for payment, invoice reversals, etc.  Adding notes in S4 as to reason for audit reasons.
• Work closely with Treasury and bank as needed for special handling instructions for payments as well as check inquiries, stop payments, tracking, etc.
• Data validation and reporting: Review data for accuracy, provide timely reporting including data submission for 1099s. Follow the escalation process as required.
• Support GRIR (goods receipt, invoice receipt) review in S4 for accurate transactions posted.  Work with cross functional teams as needed to resolve.
• Support S4 reporting and audit as needed.
• Performs other related duties as required or requested.

Experience:

• High school degree required, Bachelor’s Degree a plus
• 3+ years of AP/accounting/finance experience in a general office environment, demonstrating a general knowledge of accounting systems.
• Experience with Coupa and/or SAP.
• Customer support experience a plus.
• Project management experience is a plus.
• Knowledge of Microsoft Office (Excel, Access, Word, Outlook). 
• S4 Fiori app experience a plus
• Strong analytical skills.
• Organizational skills

Benefits:

Stericycle currently offers its employees the option to participate in a full range of benefits, including a health care program which includes medical, dental, vision and prescription coverage, healthcare and dependent care flexible spending accounts, life and accidental death and dismemberment insurance, an employee assistance program, tuition reimbursement, paid vacation and sick time, a 401(k) plan, and an employee stock purchase plan. Participation in some programs requires that employees be regularly scheduled to work a minimum number of hours and/or to have fulfilled a waiting period after they begin employment with Stericycle.

Disclaimer:

The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job. This document does not create an employment contract, implied or otherwise.  Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources policies and local laws.  To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.