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Title:  Office Coordinator

Requisition Id:  21045
Job Function:  Administration
Career Area:  Corporate Jobs
Work Location:  Sale, Manchester

About Us:

Position Purpose:

Provide office and building management, front of house reception cover and general administrative support to functions within the company.  Supporting Stericycle at its Leeds HQ site, the position requires management of the planned maintenance and day to day running of Indigo House.

Key Job Activities:

Front of house visitor management, meeting and greeting external visitors at all levels of seniority, co-ordination of internal visitors to the office and dealing with suppliers.

Post administration, opening and effective distribution of post in secure and timely manner.

Co-ordination of meetings, appointments, events within the business, encompassing meeting room bookings at Indigo House.

Effective call handling, collation, preparation and distribution of management reports, emails, letters, promotional marketing materials, weekly bulletins and other site related correspondence.

Arranging travel and accommodation for team members across UK&I.

Purchase order administration for general office consumables, including stationary/office equipment.

Assist with facilities management on site, ensure contracts, service is maintained.

Promote a positive organisational image and assist with the promotion of core values.

Book external meeting rooms and conferences (where required), utilising Stericycle’s PSL.

Create agendas, prepare and issue minutes of meetings.

Responsible for resolving office management issues raised by team members.

Authorising invoices and submitting expenses.

Maintain the condition of the office and arrange for necessary repairs.

Roll-out of stock ordering process to track tends, minimise spend and duplications and take account of specialist items.

First point of contact for any remedial/reactive works needed on site.

Ensure correct procedures are being carried out – e.g., new starter inductions, building inspections.

Carry out H&S requirements as necessary, such as Fire Alarm Testing / Fire Marshall duties.

Education:

Required Education: in GCSE

Experience (North America & LATAM):

Experience (EMEAA):

Required Years of Experience:   2+ years

Preferred Experience:   Good knowledge & understanding

Previous experience as an Office Manager/Coordinator.

Excellent organisation skills and attention to detail.

Good communication, negotiation and relationship building skills with both team members, suppliers and customers

Ability to manage staff and work autonomously.

Ability to manage time and complete multi tasks in line with timescales.

Ability to work under pressure and multitask.

Demonstrates the ability to be straight forward, candid while setting a professional standard for treating others with dignity and respect.

Is widely trusted and seen as direct and truthful; maintains confidences.

Excellent working knowledge of Microsoft Office (Word, Excel and PowerPoint).

Self-motivated, confident, reliable, adaptable, positive and enthusiastic.

A team player approach, able to work effectively under pressure and who is looking for a challenge.

A good working knowledge of Facilities Management.

Business sector knowledge.

5 GCSE’s including English and Maths or equivalent.

Certifications and/or Licenses:

Benefits:

Disclaimer:

The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job or person. This document does not create an employment contract, implied or otherwise. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources policies and local laws.To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.